KEY RESPONSIBILITIES

  • Design proposals as per client request together with the design team
  • Presentation of proposals to clients in the written form
  • Quotations to be loaded on Tourplan
  • Responsible for all bookings
  • Responsible for supplier payments
  • Responsible for invoicing clients and ensuring that payments are received from clients
  • Complete the proposals in the communicated deadline
  • Correspond with client to confirm logistics around the itinerary (telephonic or skype followed by an email)
  • Attend site inspections as required
  • Documentation management of all projects
  • Submit an events deadline calendar to all parties involved
  • Send group calendar invite to set dates for the event on receipt of Purchase Order or confirmation of dates for events
  • Submit Packing list, collection request list and function sheet according to the deadline
  • Briefing Meeting to be completed with all team members involved according to the deadline
  • Ensure that the events are in line with the social responsibility policy
  • Function sheet meeting to be held with the client according to deadline
  • Proposed staffing list for the event to be submitted to the Operations Manager
  • Reconciliation of events following the events as per Standard Operating Procedure
  • Submit supplier and client feedback according to the deadlines
  • Prepare monthly, quarterly and annual reports as required
  • To ensure that the forecasting report is regularly updated
  • Manage outstanding debtors
  • Explanation of variances
  • Margin management
  • Reconciliation of files

QUALIFICATIONS

  • Matric / Grade 12

AND EXPERIENCE

  • Experience in organizing and managing events

REQUIRED SKILLS

  • Excellent MS Office skills
  • Self- Motivated
  • Pays attention to detail and takes control of his/her files and has the ability to use initiative
  • Excellent negotiating skills
  • Works well under pressure
  • Needs to be able to produce detailed costing’s and function sheets
  • Client and supplier liaison with excellent communication skills and the ability to build relationships
  • Free to travel to Events when necessary

AREA

Sandton, Johannesburg

SALARY

The salary for this position is competitive and dependent on relevant experience.

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